Cobwebb helped Barbour revolutionise its AP department with Ephesoft Transact

Barbour’s AP department processes approximately 50,000 invoices a year, arriving from different countries and in various formats.

Barbour had been struggling to keep pace with the number of invoices that circulate in such an established company, relying on the manual efforts of its AP department to sort, arrange and process each invoice by hand.

With the support of Cobwebb Communications, Ephesoft’s long-standing partner, Ephesoft Transact was successfully implemented into Barbour’s existing enterprise resource planning (ERP) system, Infor M3, and in July 2019, Barbour officially began using Ephesoft Transact to process all of their AP invoices. The result is a fully integrated smart document capture solution, delivered into the heart of Barbour’s business management technology.

Once the invoice images are loaded into Ephesoft Transact, the solution captures and scans the key information – from the invoice number to the issue date to the name of supplier – before extracting the data and exporting it directly into Barbour’s Infor M3 ERP system.

“We were keen to get our hands on the Ephesoft Transact solution,” said Lori Sproat, Group Management Accountant at Barbour. “We had access to the product before it was fully integrated into our end-to-end system, and were therefore able to get a feel for it and put it into practice before it went live. This really is a testament to how simple the product is to use and with Cobwebb’s helpful and knowledgeable assistance throughout, we’ve been able to get the system up and running as quickly as possible.”