BLOG / Automating Purchase Requisitions
Whether you’re starting a small business or leading the finance department of an established company, automating your purchase requisition process is a practical, forward-thinking decision. The benefits—faster processing times, cost savings, and enhanced control—are key reasons why smart teams seek top-tier automated solutions.
Key Benefits of Automating Purchase Requisitions:
Faster Processing Times:
- Automation eliminates delays caused by manual tasks, such as filling out forms, chasing approvals, or re-entering data into multiple systems.
- The streamlined process ensures that requisitions move quickly from submission to approval, reducing overall procurement lead times.
Cost Savings:
- Automation reduces administrative overhead by eliminating manual errors and repetitive tasks, saving both time and money.
- Real-time visibility into budgets and spending enables better financial control, helping avoid unnecessary or duplicate purchases.
Stronger Control:
- Centralised software ensures that all purchase requests follow pre-established workflows and approval hierarchies, reducing the risk of unauthorised spending.
- Built-in compliance rules and an audit trail ensure adherence to company policies and regulatory requirements.
How Purchase Order Automation Works:
Centralised Requisition Submission:
- Employees use a centralised platform to create and submit purchase requisitions with all required details (e.g., item, quantity, vendor, cost).
- Templates and validation rules ensure accuracy and completeness of submissions.
Approval Workflow:
- Once submitted, the requisition is automatically routed to the designated approver(s) based on predefined criteria such as department, amount, or budget.
- Notifications and reminders are sent to approvers to ensure timely action.
Purchase Order Generation:
- Upon approval, the system can automatically generate a purchase order (PO) document with the required details.
- The PO can be sent to the vendor via email or integrated systems, streamlining communication and reducing delays.
Integration with your ERP:
- The system integrates with ERP software to ensure that approved requisitions and purchase orders are recorded and tracked, maintaining consistency and visibility across departments.
Why Automate Now?
By adopting an automated purchase requisition solution, businesses of all sizes can gain a competitive edge through operational efficiency, better cost management, and improved compliance. Whether managing limited resources in a small startup or scaling complex processes in a large enterprise, automation is the key to transforming procurement into a strategic advantage.
Why Cobwebb?
With over 35 years of experience delivering Document and Process Automation solutions tailored for Infor ERP, Cobwebb is well positioned to understand and support your needs. Learn more about what we do here.
Cobwebb Agility for Purchasing
Cobwebb Agility for Purchasing is a Purchase Requisition workflow built on industry leading technology developed by Tungsten Automation, a leader in AI-powered workflow automation. You can click here to view a short demo.